A financial plan that sets forth the resources necessary to meet a set of goals for a certain period of time. Budget controls have been implemented in order to:
- Restrict unallowable expenditures on a fund
- Control spending to the limits approved by the administration
- Ensure that the fund and organization for each transaction are within the same department.
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Understand the Basics
|Educational & General (E&G)
|State appropriated funds consisting of General Revenue (state taxes) and state mandated tuition.
|120100 ‐ 120300
|Appropriated funding awarded for a particular study, purpose, or activity.
|Higher Education Fund (HEF)
|General Revenue provided by the Texas Legislature for capital expenditures.
|Tuition received from students.
|Fees received from students (Technology fee, Student Service fee, etc.).
|Funds established to encourage and provide research conducted by faculty members.
|Auxiliary (Institutional) Fees
|Fixed fees received from students that are designated for campus auxiliaries (Medical Service fee, Athletic fee, etc.).
|18 ‐ 19XXXX
|Funds collected to directly support the area that collected the fee.
|Gifts from private donors.
|22XXXX, 25XXXX, 26 ‐ 29XXXX
|Contracts and grants from various sponsors.
|31 ‐ 33XXXX
|Scholarship funds from various sources.
|34XXXX, 38 ‐ 39XXXX, 41XXXX
|Receipt and disbursement of funds related to student financial aid.
|Funds functioning as endowments which are used to report resources that the governing board has determined are to be maintained and managed like an endowment.
|Donated funds functioning like an annuity.
|Funds to which a donor has stipulated, as a condition of the gift, that the gift is to be maintained inviolate and in perpetuity.
|Funds received from the Texas Education Agency to be used to support the operations of an open enrollment, public charter school.
|Funds held on behalf of external parties.
|Unexpected Plant Funds
|Funds used for construction or major repairs and renovation projects.
To find allowable expenses for each fund, see the Controller’s Office.
Used for business related travel approved by Procurement & Business Services.
|Operation & Maintenance (O&M)
Used for day-to-day operating expenses approved by Procurement & Business Services, such as office supplies & equipment.
|Used for bond payments.
|Used for one‐time expenditures, if available, such as capital and faculty startup.
|Used to fund initiatives indefinitely or until reduced.
|One Time Initiatives
|Used to fund an initiative for a single period.
|Used to fund fixed cost, such as membership, and license.
|Used for essential services, such as phone lines, water, gas, & electricity.
|Used for scholarships of all types.
|Used to maintain, upgrade, acquire, or repair capital assets.
To better understand budgeting, register for training.